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Sage Accounting Canada: review a cash-and-cheque deposit batch
Tie the selected cash and cheques to a real deposit record before saving a Sage Accounting Canada bank-deposit batch.
Applies to: Sage Accounting, Canada browser product on Windows or macOS. Cash-account bank deposits; not Sage 50, a bank transfer instruction or guidance for another regional edition.
A bank deposit can combine cash and several cheques, while other receipts remain on hand. The bookkeeping entry should describe that specific batch. This guide covers the Canadian browser version of Sage Accounting and assumes that the underlying customer receipts have already been recorded appropriately.
Confirm the source and destination
Sage documents this deposit workflow for Cash accounts. In Banking, select the relevant cash account and choose New Entry, then Bank Deposit. Enter the reference, destination bank account, deposit date and cash amount; select the cheques included. Cash Remaining shows the balance left in the source account, and saving updates the recorded balances. See Sage Canada’s bank-deposit instructions.
Treat the software entry as a record of the deposit, not evidence that the bank received the money. Begin with the actual deposit documentation and the receipt records supporting each included item. If those records are incomplete, establish what happened before creating an entry that merely resembles an expected total.
Review the batch before saving
- Identify the source cash account and destination bank account using clear internal labels. Confirm that the deposit evidence refers to the same destination.
- List the cash amount separately from each cheque. Compare the selected cheque items with the deposit record rather than selecting all available receipts.
- Check the total and the dated reference. Give the entry a reference that another reviewer can trace without needing a customer’s full bank details.
- Explain what remains outside the batch, including receipts held for a later deposit. Record unresolved differences with an owner.
- Have the responsible reviewer check the proposed entry, then retain its reference with the supporting documents after saving.
A useful worksheet has columns for receipt reference, payment type, amount and included-in-batch decision. Keep the evidence in a secure shared location rather than attaching customer banking information to an ordinary enquiry. The aim is to make the selection understandable without exposing unnecessary details.
An illustrative deposit batch
Suppose the cash records show $360 in notes and three cheques of $200, $450 and $125. The actual deposit contains $300 cash and only the first two cheques, totaling $950. The reviewer documents that $60 cash and the $125 cheque remain outside this batch, a combined $185 still to account for.
Selecting every receipt would describe a different deposit. The reviewer therefore checks the individual items as well as the $950 total. These hypothetical amounts illustrate why a matching grand total is only one part of the review; they are not a client example or an instruction to deposit particular funds.
Finish with evidence, not just a saved entry
After saving, compare the recorded batch with the approved worksheet. Keep later bank evidence linked to the same reference and investigate differences through the normal review process. If a mistake is discovered, preserve the explanation and seek an appropriate correction instead of repeatedly creating replacement batches.
For help organizing these records and review responsibilities, explore our cloud accounting and bookkeeping service. The enquiry form can start a discussion about the workflow without including cheque images or account credentials.
Questions about deposit batches
Should every available cheque be included?
Include the items supported by the actual deposit evidence. Record why other receipts remain outside the batch.
Does saving the entry prove the bank accepted the deposit?
No. Keep the recorded transaction and the bank’s evidence as separate items to compare during review.
What if the total agrees but one selected cheque is wrong?
The batch still needs investigation. Compare individual receipt references and preserve the correction decision; a matching total does not establish the correct composition.
Prepared by The Solution Bridge. Sources checked October 7, 2026. Educational guidance; verify current product instructions and applicable requirements.
Useful answers
Sage One / Sage Accounting FAQs
Is Sage One the same name everywhere?
Sage has renamed Sage One in several markets. Check your regional product page and current subscription name before choosing instructions.
Can I use Sage 50 steps for Sage Accounting?
Only if the vendor explicitly says they apply. Different Sage products have different interfaces and troubleshooting procedures.
What should I include in a Sage enquiry?
Provide the product, country edition, affected task and exact message. Include where the workflow stopped, without credentials or customer data.
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